Learn from the Students!

Moderator Question: Without putting too much pressure on the advisor is their a typical officer of each organization for an employer to contact besides the president from an outreach basis?

Answer Emory: The president does end up having to take on most of the responsibility but they try to have all of the board members take ownership of an event so they know going into it what their responsibility to the event is. They have to decide as a group who they get involved in the planning and marketing.

Answer UGA: They structure things differently with the honor society. They usually have the vice president lead the way as far as guest speakers. If an employer contacts the president they usually pass along the email or phone call to the VP.

Moderator Question: Does the audience know of any best practices? Or anything you can share about interactions with student organizations?

Jay Skipworth - Auburn: When he would put on career fairs he would have to offer all sorts of incentives to try and get student volunteers. They tried food and tried to entice faculty to give points (extra credit). He started a DEI chapter and used the students as volunteers for the career fairs. The students got to interact with the employers ahead of time and increased their exposure to the companies. They then would tell other students in the following years how being involved and volunteering to help with the career fair gave them an advantage when talking to the employers encouraging others to get involved.

Moderator Question: Any examples outside of DEI?

Barbara Brown-Shor - Clarkson: They do the same things with student groups. They work with 5 professional societies and several honor societies. They have them help unload boxes for the employers then they show up later with their suits on and say “remember me?” to the employers during the career fair.

Tony Kyles - Maxim Health Care: From personal experience. I was involved with a student organization on campus. One thing they always tried to do was to keep pushing themselves to achieve more as a group, continue to grow and have many speakers and programs. Employers pick up on the fact that one group continuously achieves at a high level and will become involved over the years. Continue to challenge yourself as an organization.

Kristin Perry - FL State: We currently work with 5 to 6 organizations to put on the career expo with over 200 employers and 2000 students. They regularly have around 100 student volunteers. They use the internal points systems of organizations to encourage students to volunteer to assist with membership. These points are needed for initiation or membership.

We are trying to formalize this process and create an ambassador program. Do any of you have something similar at your school? What roles are the students playing in your career fair?

Answer GA State: We have “career educator interns”. They work within the career center to help other students (they had 11 this past semester). It counts as an actual internship and receive grades. They also work with the career fair. This helps with their own career development.

Moderator Question: What if I would like to get help with a program? Is there a central clearing house on campus for student organizations?

Answer UGA: I know at UGA that the career center has a list of student organizations, clubs, societies and groups.

Answer Emory: At Emory if our club wanted to have someone come speak they can go to the career center staff member whose job it is to maintain contact with companies/alumni with their plan.

Moderator Question: Is it ok for an employer or a career center professional to contact you directly? How much time before an event should you contact a student organization about getting involved? Two weeks? Semester? Year?

Answer GA State: You would want to contact employer relations at least a month before if you are an employer looking to come speak about your profession. For career panels it’s usually about a semester in advance if you would like to get involved. Career Fairs can be scheduled much closer to the actual date of the fair. It really depends.

Answer GA Tech: The fall career fair is sold out every year. It is usually good to get involved late spring for fall programs. Choice dates for info sessions and interviews (especially immediately following the career fair) go quickly.

Answer Emory: Try to avoid scheduling programs during finals and the end of the semester.